Through the years IACT has continuously offered numerous educational workshops and consultations to provide the latest information to our members. This year’s conference will boast 22 workshops, including two in-depth early bird workshops on Sunday. Early bird workshops are eligible for IACT Municipal Management Institute
(MMI) Credit through the generous sponsorship of HWC Engineering
. Further, many of our workshops will quality for CLE and CPE credits.
For the first time ever, IACT members will vote to determine the topic of one of the conference sessions. The topics to choose from are Urban Wildlife Issues, Tax Abatement, and Indiana’s Bicentennial. Voting will begin on July 29. The results of the contest will be announced in early September.
Conference attendees will also have the opportunity to participate in consultations with representatives from several IACT programs, including Indiana Downtown®, the IACT Medical Trust and IACT’s newest endorsed program, InForm.
Our Vendor Solutions Workshops are back this year, where vendors demonstrate their product, service or specific area of expertise. Presenters will provide case studies, best practices or innovative solutions for cities and towns.
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CPE CREDIT (Pending) =
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IACT MUNICIPAL MANAGEMENT INSTITUTE CREDIT =
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SUNDAY, OCTOBER 6 (EARLY BIRD WORKSHOPS)
Come early to the conference and choose one of these Early Bird Workshops to attend! These extended workshops will go in-depth into their subject matter, and attendees will receive IACT Municipal Management Institute (MMI) credit for attending them.
1:15 p.m. - 3:45 p.m.
Capitalizing on Your Community’s Additional Transportation Dollars – Strategies to Maximize Results
So much has occurred in recent months to assist cities and towns with addressing the statewide crumbling infrastructure epidemic. The Indiana General Assembly adopted a state budget which increased by 35 percent the distributions for local roads and streets. While these funds represent a drop in the bucket compared to the need, help has been years in the making and members of the legislature want to see results in exchange for their recognition of the problem.
Early bird attendees can select this workshop and hear strategies for making the most of these dollars. The benefits of using a formal pavement management system and details about a new program to use less restrictive state funds are among the tools that will be discussed in this extended learning opportunity.
Raymie Eckerle, Street Commissioner, City of Jasper
Ryann Cannon, Director of Public Works, Town of Avon
Kevin Greene, Business Development Manager, The Schneider Corporation
Andrew Harrison, Business Development Manager, The Schneider Corporation
Indianapolis Metropolitian Planning Organization representative
A Comprehensive Review of Public Meetings: Parliamentary Law, Notices, Open Door and More!
Selecting parliamentary procedures for your city or town’s governing body is a serious decision that deserves thoughtful consideration. There are some favored options, but all come with their share of pros and cons.
This workshop will give participants some great food for thought about how to select the right parliamentary procedures for your council or board. Our experienced and thoughtful panelists will also cover some need-to-know basics about serial meetings, minutes, the open door law and ordinance adoption. Even the most seasoned veterans will be glad they attended this thought provoking and information filled session.
Michael Griffin, Clerk-Treasurer, Town of Highland
Corbin King, Council Attorney, City of Kokomo
Jodie Woods, General Counsel, IACT
MONDAY, OCTOBER 7
10:00 a.m. - 11:00 a.m.
Ambulance Services and Medicaid: Who Pays for What and When?
The Office of Medicaid Policy and Planning has recently received approval from the Centers for Medicare & Medicaid Services to provide a supplemental payment adjustment to in-state government-owned ambulance providers. By attending this interactive workshop, you will learn how your government-owned ambulance providers can become eligible for this supplemental payment. We will also discuss the recently released Indiana Health Coverage Programs bulletin, the Cost Data Sheet, and highlight available resources for further assistance and information.
John Rogers, Director of Enterprise Development, City of Westfield
The Potential for Criminal Prosecution of Municipal Wastewater Treatment Plant Managers, Operators, and Employees
This workshop will discuss the patterns of conduct that prosecutors typically focus on when deciding whether to prosecute managers, operators, and employees; the best practices to follow in order to avoid becoming the target of a criminal prosecution; and how to respond to criminal search warrants. Often, POTWs fall into the cross-hairs of a criminal prosecution based on the discharges of industrial pretreatment facilities. You will also hear about the best practices for POTWs to follow to investigate pretreatment facility discharges and your ability to recover costs, attorneys’ fees, and damages as a result of these investigations.
Chou-il Lee, City Attorney, City of Terre Haute
William Wagner, Partner, Taft
Drilling Down on Tax Abatement and Calculating the Return on Economic Development Incentives
Creating and sustaining quality, thriving places are what local government leaders are all about. As part of any community’s economic development plan are the goals of maintaining jobs, attracting new employers, and expanding the tax base. While TIF is a much talked about incentive that local governments have available to them, tax abatement is another popular method to use in attracting new businesses and fostering the expansion of existing industries. This workshop will cover what you need to know about tax abatement. The panel will explore the tax abatement flexibilities that were added to state statute in recent years and help local leaders understand their options. Speakers will briefly cover other incentives and help you think through and evaluate your return on investment when it comes to the different kinds of available economic growth tools.
Karen Arland, Of Counsel, Ice Miller LLP
C. Edward Curtin, FASLA, President, CWC Latitudes, LLC
Bill Sheldrake, President, Policy Analytics
Targeted Growth Planning for a Sustainable and Balanced Future
Amidst global competition, increasing costs and limited funding, it is more important than ever for Indiana communities to be strategic in targeting resources and economic development efforts to grow and diversify their tax base. For example, a new interchange can provide opportunities for industrial parks or commercial centers, but, without infrastructure and utilities, we may find a lone truck stop or gas station. A community that experiences significant residential growth, without tax base growth or diversity, may be strangled by tax caps and unable to provide needed amenities and services. Participants will discover how community input, fiscal understanding, evaluation of transportation and utility infrastructure, land use planning and economic development initiatives play a vital role in structuring a plan. Learn how results-oriented planning can lead to growth that protects and enhances quality of life assets, evaluates impacts on taxpayers, schools and other taxing units, seeks to diversify the tax base, and increases/ improves services to the community.
Larry Longman, Town Councilmember, Town of McCordsville
Tonya Galbraith, Town Manager, Town of McCordsville
Loren Matthes, Partner, Umbaugh
Corrie Meyer, Schmidt Associates
Vendor Solutions Workshop - Understanding Indiana Cities and Towns Financial Statements: Preparing Financial Statements and Strengthening Internal Controls
City and Town officials need to understand their financial statements to effectively govern and manage the organization. In addition, city and town officials should also understand how internal controls play an important part in demonstrating the integrity of the financial statements. Participants will review and discuss example financial statements and schedules, note disclosures, and audit reports to better understand what information is contained within those documents and how the financial statement users are informed about finances at a city or a town.
Bert Nuehring, Partner, Crowe Horwath LLP
Jackie Zangrilli, Senior Manager, Crowe Horwath LLP
Angie Steeno, Senior Manager, Crowe Horwath LLP
2:15 p.m. - 3:15 p.m.
Indiana Downtown® – Boosting Your Local Economy
IACT’s technical assistance program, offered in partnership with downtown experts HyettPalma, Inc., provides tried-and-true assistance to officials who want to start, refocus or energize their downtown enhancement efforts in partnership with the private sector.
Doyle Hyett, HyettPalma, Inc.
Ron Meer, Mayor, City of Michigan City
Dolores Palma, HyettPalma, Inc.
Title II: Americans with Disabilities Act Compliance in the Provision of Government Services
As cities and towns attempt to be more responsive through the internet, more efficient through electronic bill payment and more frugal through reduced mailing, copying and advertising costs, they need to be mindful of the anti-discrimination provisions of Title II of the ADA and how these provisions impact municipal life online. These communities must make sure that the transition to web-based services is done in a way that is accessible. The United States Department of Justice is currently preparing new regulations for websites of local governments. Join us for a preview of the new regulations, a review of Title II basics and more.
Jeff Beck, Associate, Faegre Baker Daniels
Jon Bomberger, Partner, Faegre Baker Daniels
Nancy McAfee, Risk Management Director and ADA Coordinator, City of Fort Wayne
Current Events in Municipal Utility Operations and Management
Recent legislation has modified procedures if your municipal water utility and sewage works charge your residents less than the users outside your municipality. There are also new IURC water utility reporting requirements whether your municipal water utility is under the jurisdiction of the IURC or not. What are these laws and how do they affect financial policy, decision-making and preparations for a rate case and what internal procedures may be needed for the new reporting requirements. Learn some of the common misunderstandings or mistakes being made so you can avoid them.
John Seever, Partner, Umbaugh
Carol Stephan, Assistant General Counsel, Indiana Utility Regulatory Commission
Planning for Disruption
Hostages taken at local school … shots fired! This workshop is a rare opportunity to go beyond theory and learn from the experience of a professional who was at the core of an actual school hostage event. Lt. Smith will share detailed information on how officials in his town came together to create the emergency plan that was in place that fateful day. He will candidly talk about what did and did not work when the plan met stark reality. Most importantly, he will share how post-event analysis has helped his community to be even better prepared for the next disruption. As a participant, you will learn how to protect yourself from potential fallout, ensure your staff is prepared, and learn how to shape public expectations before a disaster and how to manage public perceptions after an event occurs.
Lt. Paul Smith, Commander of the Investigations Division, Town of Normal, Illinois and Commissioned Officer in the United States Navy
Speaker represents IACT Partner Bliss McKnight.
Credit: Indiana Law Enforcement Academy credit
Vendor Solutions Workshop - How to Keep Small Towns Safe: Benefits and Challenges of Civic Surveillance Systems
A municipal wireless surveillance system brings a number of benefits to a community. Importantly, it serves as a force-multiplier for local police, putting more eyes on the street. With 24/7 monitoring of the surveillance cameras, the system provides real-time information to police officers and other emergency responders, that can save time and lives. This workshop will focus on funding options for civic surveillance systems for smaller communities and how to involve the local community in the process. Attendees will hear from the Town of Pittsboro on the success they have had in implementing a system. A representative from Avigilon, the fastest growing Video Surveillance company in North America, will also be on hand to demonstrate the benefits of Hi-Definition Civic Surveillance Systems.
Scott King, Assistant Police Chief, Town of Pittsboro
Andrew Thomas, President, AndrewGroup, Inc./Safesmalltowns.com
Alan Wohlstetter, Partner, Fox Rothschild LLP Group
3:30 p.m. - 4:30 p.m.
Successful Strategies for Implementing “Bet the Farm” Projects or Programs
This workshop will cover handling "bet the farm" situations within your community from a legal perspective. It really doesn't matter whether the focus is on an important program or an important project. It is about matters that come up as an everyday occurrence in municipalities of every size. The issues could range from completing projects because you have a Stellar Grant or Consent Decree to having a necessity to respond to a new federal law in employee benefits or an audit from the IRS. The panel will discuss how to plan projects or programs to lessen the risks of disputes, or losing disputes, in the future; creative ways to fund those disputes and set up that funding source prior to finalizing plans to complete a program or project; and addressing challenges throughout the process, including after a program or project is up and running.
Mary Beth Braitman, Partner, Ice Miller LLP
Thomas K. Downs, Partner, Ice Miller LLP
Carol Helton, City Attorney, City of Fort Wayne
Mike Wukmer, Partner, Ice Miller LLP
Weathering the Health Care Reform Storm
The purpose of this presentation is to provide a road map for Health Care Reform. Attendees will gain a high level of familiarity with key provisions that affect plan sponsors. This presentation will review the phased implementation of Health Care Reform and review key issues that employers need to consider when developing their action plan while considering long-term options for their benefit program.
Ann Cottongim, Director of Operations, IACT Medical Trust
Chantel Sheaks, Health Plan Consultant, American Fidelity Administrative Services, LLC
Staffing and Equipping Public Safety Departments: What is Required and What is Desired
Providing public safety services requires significant financial resources. In addition to salaries and fringe benefits, there are substantial costs to equip and staff police and fire departments. The speakers will discuss requirements for equipping and staffing public safety departments, some of which are state or federal law or regulation. There are also needs, which may not be absolutely required, but if ignored can have negative impact on cities and towns.
Charles N. Braun II, Staff Attorney, Indiana Law Enforcement Academy
Tom DeGiulio, Town Manager, Town of Munster
Leveraging Technology to Streamline the Purchasing Business Function
Learn how you can streamline your purchasing business process and save money by taking advantage of the State of Indiana’s OneIndiana Initiative. This workshop will focus on how to take advantage of contract savings and discounts through the State’s Quantity Purchase Agreements (QPAs) and utilizing the purchasing system to streamline your business process to save time and money. Access for cities and towns to the OneIndiana purchasing portal is FREE!
Laura Armstrong, OneIndiana Implementations Project Manager, BPSLive
Nate Day, Director of Strategic Sourcing, Indiana Department of Administration – Procurement Division
Dan Thacker, OneIndiana Account Manager, BPSLive
News and Updates about OCRA’s Stellar Communities Program
Since 2011, six different Hoosier Communities have received the distinguished Stellar Community designation. This designation accelerates a series of high-impact, high-visibility projects as a means to enhance local place making and create a sustainable regional model for economic growth and success. This award winning, three-year pilot program is now extending beyond the pilot phase into its fourth year. At this workshop a team from the Indiana Stellar Communities Program will be present to discuss the future of the program. Representatives from the Indiana Office of Community & Rural Affairs, Indiana Housing & Community Development Authority, and the Indiana Department of Transportation will be on hand to share what they have learned and how this impacts the 2014 program.
Jacob Sipe, Executive Director, Indiana Housing and Community Development Authority
Ann M. Bishop, Grants and Special Initiatives Coordinator, Indiana Department of Transportation
Carmen L. Lethig, Real Estate Production Manager, Indiana Housing and Community Development Authority
Michael Thissen, Senior Advisor, Indiana Office of Community and Rural Affairs
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TUESDAY, OCTOBER 8
9:00 a.m. - 10:15 a.m.
Insight into the New EPA Integrated Planning Framework/ National CSO/SSO Infrastructure Perspective
Indiana municipalities are facing increasing regulatory requirements with significant financial ramifications from a wide-range of programs including CSOs, MS4 Stormwater, Sanitary Sewer Overflows, Air Program, and Drinking water, etc. This workshop will offer insight on the mechanics behind legal implications and approach to the recent EPA Integrated Planning framework, highlighting the additional flexibility on compliance schedules and financial capability. Successful examples of the application of the integrated approach by including stormwater and other municipal infrastructure needs into the CSO Long Term Control plans will be provided and will demonstrate how taking a second look at applying an integrated plan may help reduce your capital expenditures, delay rate increases, and allow you to prioritize the projects most important to your community.
Josh Goode, Branch Manager, URS
Erika K. Powers, Partner, Barnes & Thornburg LLP
John Ricketts, Water Resources Specialist, URS
Kari Mackenbach, CFM, National Green Initiatives Practice Leader, URS
Data Breach! Are You at Risk?
Your municipality is responsible for a lot of sensitive data. Protecting your citizens from identity theft and the violation of their privacy rights is important and can prevent you from being faced with large fines and lawsuits. Are you at risk? How can you protect your municipality and citizens from exposure? What is the best way to comply with mandatory obligations when you discover that an actual or suspected breach has occurred? This workshop will explore various risks and consequences of data breaches, provide insights into how others are addressing these risks and taking steps to minimize the potential harm and huge expense that can result from a data breech.
Matt Cullina, Chief Executive Officer, IDentity Theft 911
Mindy Pollack, Vice-President and Product Specialist, Gen Re
Speakers represent IACT Partner Bliss McKnight
Promoting Regionalism and Inter-local Cooperation
Tighter budgets and diminishing resources have prompted the need for governments to cooperate and share costs. In addition, sometimes a regional approach is the only route to solving a problem or developing a project. Hear about two projects where regionalism and inter-local cooperation was key between city, county, state and out-of-state officials. First, Union City and Randolph County partnered with Darke County Ohio to apply for an EPA Assessment Grant which has allowed them to rehab abandoned commercial buildings and get them back in to use. Second, hear about the towns of Avon and Plainfield and how they partnered with Hendricks County to develop the Ronald Reagan Parkway.
John Ayres, County Engineer, Hendricks County
Ryan Cannon, Public Works Director, Town of Avon
Rich Carlucci, Town Manager, Town of Plainfield
Monte Poling, City Manager, City of Union City
Michael Rhoades, Commissioner, Darke County, Ohio
Interpreting and Implementing DLGF Budget Communications and Notices
This workshop will dissect the 1782 Notice and explain the significance of each section and how it applies to a municipal budget. Included will be a discussion on the importance of reviewing the 1782 Notice and what changes may be requested from the DLGF during the review period. An explanation of how to estimate next year’s maximum levy and the importance of tracking estimated revenues and circuit breaker credits will also be discussed.
Paige Sansone, Principal, Umbaugh
The Fiscal and Legal Legwork Necessary for Annexations
As the suburbs grow and expand just outside of city or town borders, the demands from the municipality also increase. More densely populated areas require a different level of services than do rural areas. These services include water, sewer and police and fire assistance among others. In order to recoup the cost of providing these services to the outlying areas, annexation is often necessary. In this workshop, hear about the fiscal and legal steps that are necessary to undergo the annexation process.
Sue Beesley, Partner, Bingham Greenebaum Doll LLP
Herschel Frierson, Senior Manager, Crowe Horwath LLP
Matthew Price, Partner, Bingham Greenebaum Doll LLP
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